Cathedral Preparatory School
Villa Maria Academy

Tech Tips

Notability Backup

Did you know…
A recent update with Notability requires you to enable iCloud backup inside of the app. The regular iCloud backup will not automatically backup your Notability files, and could cause data loss if the iPad is broken.
To enable iCloud syncing:
  • Tap sprocket icon (settings) in the bottom Library toolbar.
  • Tap iCloud syncing.
  • Turn iCloud on.
You can also turn on auto-backup to automatically save files to OneDrive
  • Tap sprocket icon (settings) in the bottom Library toolbar.
  • Tap Manage Accounts
  • Tap the Log in button next to OneDrive
  • Login with your prep-villa email address & password
  • Tap Auto-Backup
  • Tap OneDrive
  • You can customize the OneDrive settings, or accept the default option and tap Close

Office 365

Did you know…

Faculty, Staff and Students not only have access to Office 365, but can also install the apps/programs on up to 5 PCs or Macs, 5 tablets and 5 smartphones?

The apps/programs available include, but are not limited to:

  • Word- word processing software (similar to Pages)
  • PowerPoint- presentation software (similar to Keynote)
  • Excel- spreadsheets software (similar to Numbers)
  • Outlook – email & calendar software
  • OneNote – digital notebook to organize your notes into subjects and sections, also gives you the ability to draw on your notes
  • OneDrive – file storage/backup- gives you the ability to access your files from any internet ready device (similar to iCloud)

You will sign into these apps using your Prep-Villa email account. We encourage all users to use OneDrive as a file backup, to prevent loss of important data. Each installation of Office 365 will be licensed as long as you have a valid email address. If you were to graduate or leave the school, the software will be rendered read only and you will no longer have access to your email or OneDrive.

Please contact your nearest technology department with any questions regarding your Office 365 account.

iPad Keyboard

Did you know…

You can split or move the iPad keyboard. One way to split the keyboard is by dragging your thumbs in opposite directions from the center of the keyboard. Another way is by holding the keyboard icon, then selecting split or undock. Once the keyboard is split or undocked, you can reposition the keyboard on the screen by holding the same keyboard icon and dragging it to a place that meets your needs.

 Normal docked keyboard:

 Split keyboard:

 Undocked keyboard:

 You can also watch the attached screen recording for a demo on docking/undocking, and splitting/merging then moving the keyboard.

iOS Markup Tool

The latest version of the iOS gives you several tools you can use to Markup both photos and Adobe PDF files. You can mark up a photo through the Photos app.  Open the picture you want to markup, click edit and then press the icon with the circle and 3 dots in it and choose the Markup option.
When previewing a pdf document look for the markup tool at the top of a PDF.  See the circled icon in the picture below.
By clicking the markup tool to edit a photo or PDF, a row of tools appears along the bottom.
You can select a pen, highlighter or pencil, that you can then customize the thickness and color of the tool.
Selecting the plus sign along the bottom gives you the option to insert text, a signature or a shape.
Clicking the share icon at the top will allow you to save to your files, or select another app to save in, such as OneDrive or eBackpack.

iPad Multitasking

Did you know…

You can multitask on the iPad, by having 2 apps open at the same time. This would be helpful if you were writing a paper, and needed to reference a website, or photo.

  • Open the first app you would like to use
  • Slide one finger up from the bottom edge of the screen to make the dock appear
  • Drag the second app you want to use from the dock to the side of the screen
  • You can adjust the size of the windows by moving the bar in the middle
  • To close the second app, drag the first app all the way over

You can watch the attached video for a quick demonstration. For more information on multitasking on the iPad, please visit:

Printing Center

Did you know…

You can view documents you sent to the printer from the iPad, before they are printed, by opening the print center. This can eliminate printing the document more than once, if you are unsure if your document was sent to the printer/copier. You also have the ability to cancel a print job, if you no longer need the document printed.

Once you click the print button, double click the home button. The print center will show as an open app.

Click that screenshot to view the status or the document.

Click the arrow next to the print job to see the print summary, you will also have the option to cancel the print job.

Once everything finishes printing, the print center will disappear.

Touch ID

Did you know…

You can register more than one finger with the Touch ID. The Touch ID can be used to unlock the iPad as well as login to websites/apps that use keychain.

To add another fingerprint, go to Settings – Touch ID & Passcode.

Enter your current passcode

Click “Add a Fingerprint…” under Fingerprints

You will be prompted to scan your fingerprint, just as you did when you setup the passcode.

E-Mail Signature

To generate your customized E-Mail signature, click here