Cathedral Preparatory School
Villa Maria Academy

Tech Tips

Notability Backup

Did you know…
A recent update with Notability requires you to enable iCloud backup inside of the app. The regular iCloud backup will not automatically backup your Notability files, and could cause data loss if the iPad is broken.
To enable iCloud syncing:
  • Tap sprocket icon (settings) in the bottom Library toolbar.
  • Tap iCloud syncing.
  • Turn iCloud on.
You can also turn on auto-backup to automatically save files to OneDrive
  • Tap sprocket icon (settings) in the bottom Library toolbar.
  • Tap Manage Accounts
  • Tap the Log in button next to OneDrive
  • Login with your prep-villa email address & password
  • Tap Auto-Backup
  • Tap OneDrive
  • You can customize the OneDrive settings, or accept the default option and tap Close

Office 365

Did you know…

Faculty, Staff and Students not only have access to Office 365, but can also install the apps/programs on up to 5 PCs or Macs, 5 tablets and 5 smartphones?

The apps/programs available include, but are not limited to:

  • Word- word processing software (similar to Pages)
  • PowerPoint- presentation software (similar to Keynote)
  • Excel- spreadsheets software (similar to Numbers)
  • Outlook – email & calendar software
  • OneNote – digital notebook to organize your notes into subjects and sections, also gives you the ability to draw on your notes
  • OneDrive – file storage/backup- gives you the ability to access your files from any internet ready device (similar to iCloud)

You will sign into these apps using your Prep-Villa email account. We encourage all users to use OneDrive as a file backup, to prevent loss of important data. Each installation of Office 365 will be licensed as long as you have a valid email address. If you were to graduate or leave the school, the software will be rendered read only and you will no longer have access to your email or OneDrive.

Please contact your nearest technology department with any questions regarding your Office 365 account.

iPad Keyboard

Did you know…

You can split or move the iPad keyboard. One way to split the keyboard is by dragging your thumbs in opposite directions from the center of the keyboard. Another way is by holding the keyboard icon, then selecting split or undock. Once the keyboard is split or undocked, you can reposition the keyboard on the screen by holding the same keyboard icon and dragging it to a place that meets your needs.

 Normal docked keyboard:

 Split keyboard:

 Undocked keyboard:

 You can also watch the attached screen recording for a demo on docking/undocking, and splitting/merging then moving the keyboard.

iOS Markup Tool

The latest version of the iOS gives you several tools you can use to Markup both photos and Adobe PDF files. You can mark up a photo through the Photos app.  Open the picture you want to markup, click edit and then press the icon with the circle and 3 dots in it and choose the Markup option.
When previewing a pdf document look for the markup tool at the top of a PDF.  See the circled icon in the picture below.
By clicking the markup tool to edit a photo or PDF, a row of tools appears along the bottom.
You can select a pen, highlighter or pencil, that you can then customize the thickness and color of the tool.
Selecting the plus sign along the bottom gives you the option to insert text, a signature or a shape.
Clicking the share icon at the top will allow you to save to your files, or select another app to save in, such as OneDrive or eBackpack.

iPad Multitasking

Did you know…

You can multitask on the iPad, by having 2 apps open at the same time. This would be helpful if you were writing a paper, and needed to reference a website, or photo.

  • Open the first app you would like to use
  • Slide one finger up from the bottom edge of the screen to make the dock appear
  • Drag the second app you want to use from the dock to the side of the screen
  • You can adjust the size of the windows by moving the bar in the middle
  • To close the second app, drag the first app all the way over

You can watch the attached video for a quick demonstration. For more information on multitasking on the iPad, please visit:

Printing Center

Did you know…

You can view documents you sent to the printer from the iPad, before they are printed, by opening the print center. This can eliminate printing the document more than once, if you are unsure if your document was sent to the printer/copier. You also have the ability to cancel a print job, if you no longer need the document printed.

Once you click the print button, double click the home button. The print center will show as an open app.

Click that screenshot to view the status or the document.

Click the arrow next to the print job to see the print summary, you will also have the option to cancel the print job.

Once everything finishes printing, the print center will disappear.

Touch ID

Did you know…

You can register more than one finger with the Touch ID. The Touch ID can be used to unlock the iPad as well as login to websites/apps that use keychain.

To add another fingerprint, go to Settings – Touch ID & Passcode.

Enter your current passcode

Click “Add a Fingerprint…” under Fingerprints

You will be prompted to scan your fingerprint, just as you did when you setup the passcode.

E-Mail Signature

To generate your customized E-Mail signature, click here


OneDrive, an online storage app, similar to Drobox or Google Drive, is included in your Office 365 subscription, provided to you by the school. OneDrive allows you to backup and share photos, videos and files. You can create folders to store all of your Word, PowerPoint & Excel documents. Those files are associated with your Office 365 account, so not only are they accessible from any device that has internet capabilities, it also serves as a backup. If something were to happen to the iPad or computer you use regularly, those files would not be lost.

Installing the OneDrive app on the iPad will make your files accessible in the “Files” app, which will allow you to submit those files to MySchoolApp.

Please do not save files in the “forms” folder, as those files are not viewable in the OneDrive app.


Did you know…

You can customize the notifications you receive in MySchoolApp? This would allow you to receive an email notification when an assignment is added or changed.

To setup your notifications, login to MySchoolApp and click on your name along the top, then click on Settings.

 Click on Notifications and check the boxes for the notifications you would like to receive.

Text Shortcuts

Did you know…

You can add text shortcuts as a quick way to write long words or phrases on your iOS devices.

Go to settings- General – Keyboard- Text Replacement

Click the plus sign to add a new replacement.

 Type the phrase you would like to be displayed, and then add the text you would like to use as your shortcut, and click Save.

You may not want to use commonly typed letter combinations, or the replacement text/phrase will be displayed every time you type that shortcut.

 You will now be able to type your shortcut text and the phrase or word will be displayed as an option to select:

Creating Shortcut Icons

Did you know…

You can create shortcut icons on your home screen for frequently used websites.

Browse to a site you would like added and click the box with an arrow through it:

 Click the option to “Add to Home Screen”:

 You can keep the name given to the site, or you can modify the name, then click Add:

 You will now see the shortcut as an app icon on your home screen:

Screen Recordings

Did you know…

You can create a screen recording on the iPad. 

To add the Screen Recording option to the Control center, go to Settings- Control Center – Customize Controls

 Click the green button next to the option for Screen Recording:

 Swipe down from the upper right corner of the screen and press the screen recoding button:

 To stop recording, open the control center again and press the screen recording button, or tap the red status bar at the top of the screen. You will receive a notice indicating the Screen Recording video was saved to Photos:

See the attached screen recording showing how to add an icon to the control center.

iCloud Backup

Did you know…

iCloud backup automatically backs up your data when the iPad is connected to power, locked and connected to Wi-Fi, as long as you have enough storage.

Apple gives you 5GB of storage when you create an Apple ID. You do have the option of purchasing additional storage, if needed.

Prep & Villa provided all students and teachers with a managed Apple ID, that gives you 200GB of storage to backup the iPad. See the nearest technology center if you lost that information and would like help setting up the managed Apple ID. (Please keep in mind “Find my iPad” is not available with a managed Apple ID)

We strongly recommend you have an iCloud backup set to run. Please see Apple’s website for further instructions:

Spacebar Trackpad

Did you know…

You can use the spacebar on the iPad keyboard as a trackpad to easily move the cursor when editing text. Press and hold the spacebar until the keys disappear, then move your finger to move the cursor to the text you need to edit. Release your finger and proceed with the changes you need to make.

Photo Drag & Drop

Did you know…

When you use the multitasking feature on the iPad, you can drag & drop photos from your camera roll into a document. See the attached video for a demonstration.